City of Ruidoso Downs

The City of Ruidoso Downs Purchasing Department is responsible for the procurement of all items required to operate and maintain City departments and projects. The Purchasing Department is responsible for procuring necessary items/services at the best value, optimum delivery, and total quality to meet the requirements of the requisitioning Departments. This is accomplished primarily through competitive quotes, formal bids, or proposals in accordance with the purchasing procedure and the legal requirements outlined in the State of New Mexico Procurement Code.

REPORTS

Accounts Payable
Vendors must provide both federal and state tax identification numbers to perform services for the City. Please contact the Finance Director and/or Assistant Finance Clerk personnel for assistance. Vendor ID numbers must be established prior to the submission of invoices.
All invoices submitted must include the following:

• Date of services or purchase of goods
• Vendor name and mailing address
• Current W-9, annually
• Description of goods or services
• Total amount due

The City is exempt from sales tax on tangible goods with the exception of construction items. Sales tax will be paid on labor, services, and construction items. If an invoice includes a sales tax on parts or goods, it will be deducted from the disbursement. Please contact the Finance Director and/or Assistant Finance Clerk if you need a Non-Taxable Transaction Certificate.